Soap Making Software
Most soap makers are guessing their cost per bar — and undercharging for it. Craftybase calculates your exact cost from the real prices you paid for oils, lye, and fragrance, and updates automatically when supplier prices change.
Track your raw materials, log your batches, sync orders from Etsy and Shopify, and have your COGS ready for tax time — without a spreadsheet in sight.
Trusted by soap makers selling on Etsy, Shopify, and beyond
5 out of 5 stars
"I had no idea how to price my soap. I didn't take my time into consideration until I started using Craftybase. I now know how to price my soap to make money with both wholesale and retail costs."
Trusted by makers worldwide
Soap making software is a specialized inventory and manufacturing tool that tracks raw materials (lye, base oils, fragrance oils, colorants, additives) and finished soap products in one system. Unlike general retail inventory tools, soap making software handles recipe-based manufacturing — when you log a production batch, it automatically deducts the correct quantities of each ingredient from your stock. Craftybase is soap making software built for small-batch soap makers who need accurate material tracking, per-bar cost calculations, and COGS reports for tax time.
Not ready for software? Start with our free soap making inventory spreadsheet or try our free soap making cost calculator.
If you're tracking oils in one sheet, batches in another, and costs in a third — you've already outgrown spreadsheets. Here's what changes when you switch.
When your coconut oil supplier raises prices mid-season, do you know if you're still profitable? Craftybase recalculates your cost per bar automatically based on what you actually paid for oils, lye, and fragrance — so your pricing always reflects reality, not last year's estimates. Set a target margin, and Craftybase tells you exactly what to charge.
Track base oils, lye, fragrance oils, colorants, botanicals, and packaging — all with sortable, searchable lists accessible from anywhere. Maintain full purchase histories without trying, and have Craftybase auto-calculate your rolling average unit prices. When your olive oil supplier raises prices, your cost-per-bar updates automatically.
Tax season shouldn't mean a week lost to spreadsheet archaeology. Craftybase builds COGS, P&L, and inventory valuation reports as you work — so when April rolls around, you export one clean report for your accountant. For soap makers, that means every oil purchase, lye order, and fragrance expense is already tallied by the time you file Schedule C.
No credit card required · Takes about 15 minutes to set up
Manual data entry at midnight? Hard pass. Craftybase connects to your sales channels and updates stock automatically. Your soap orders import overnight from Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. When an order comes in, Craftybase deducts the raw materials based on your recipes and updates your finished goods stock.
Soap and personal care products are subject to recall requirements under CPSC rules. If you ever get a call about a bad batch of oils or a recalled fragrance, you need to know — fast — which bars you made with it and who bought them. Craftybase links every supplier lot number to the batches it goes into, so you can generate a traceability report in seconds.
Juggling Shopify screens, Etsy CSVs, and handwritten batch logs steals creative hours. Craftybase pulls everything into one clear dashboard — from raw material purchasing through production to sales — so you always know what's in stock, what sold, and what it cost you to make. Handle cancellations, damage, stock loss, and adjustments without leaving the app.
The words "year-end count" shouldn't hijack your holiday launch schedule. Craftybase breaks stocktakes into easy cycle counts you can finish with a coffee. For soap makers juggling dozens of oil types, fragrance oils, and colorants, this means fewer surprises and less wasted spend on lost or miscounted stock.
Case Study
Lesli from Avital's Apiaries was using SoapMaker software but needed something cloud-based that could hold her formulas, track inventory, and work from anywhere. After switching to Craftybase, she built a six-figure honeybee skincare business making soaps, lotions, and balms — with just two part-time employees.
"We don't have oodles of time to count things, so time is really valuable. Craftybase gives us that time back."Read Lesli's full story →
I had no idea how to price my soap. I didn't take my time in to consideration until I started using Craftybase. I now know how to price my soap to make money with both wholesale and retail costs.
Craftybase is an instrumental part of our bookkeeping. Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
We no longer have to wonder how much of something we have in stock. It's much easier for me to sell my product when I know how much is on the shelf!
Having real time inventory, pricing guidance, and expense tracking makes the paperwork of owning a business simpler. Keeping all of the information in one place makes it ideal.
We no longer need to manually look on the shelf to see what we need to order and can simply look at the numbers in Craftybase and have confidence that they are accurate.
Knowing exactly what my products cost to produce allows me to price them appropriately to ensure an accurate profit margin.
As a very small and nascent business, it's incredibly important that I have a strong tool like Craftybase to help me make smart decisions about pricing.
Not just the organization, but to be able to see charts and graphs of my sales and expenses; the ability to have it all sorted out for taxes too!
Thanks to Craftybase I can run my entire business off one program and can always stay on top of my ingredient inventory, sales and stock levels. I don't know where I would be without it!
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Craftybase has helped save me so much time on things I used to try to keep track of manually in notebooks. It's a perfect app for any small business.
Craftybase is inventory and manufacturing software built specifically for small-batch makers and artisan businesses.
It's designed for:
Craftybase is not designed for retail-only businesses, service providers, or large-scale manufacturers needing enterprise ERP systems. Most Craftybase users sell on Etsy, Shopify, or at craft fairs and farmers markets.
Guides, tools, and templates to help you run a profitable soap business.
Guide
7 Reasons Why Soap Makers Need to Track Inventory
Why inventory tracking is the difference between a hobby and a real soap business.
Free Tool
Soap Making Cost Calculator
Calculate your cost per bar from oils, lye, fragrance, and labor.
Free Template
Soap Making Inventory Spreadsheet
A free Excel template to track materials, products, and costs before you graduate to software.
Workflow Guides
Soap Making Workflow Guides
Step-by-step setup guides for cold process, multi-size, packaging, and multi-component soap workflows.
Comparison
Craftybase vs SoapMaker
Switching from SoapMaker 3 or 4? See how Craftybase compares for inventory, costing, and cloud access.
Feature
Batch Tracking Software
Link ingredient lots to production batches and customer orders for recall-ready traceability.
Soap making inventory software tracks raw materials like lye, oils, fragrance oils, and colorants alongside your finished soap products. Craftybase is purpose-built for small-batch soap makers — it handles material tracking, batch costing, and COGS calculations specifically designed for handmade soap businesses. This replaces spreadsheet-based tracking that most soap businesses outgrow within their first year of selling.
In Craftybase, you add each material (lye, base oils, fragrance oils, colorants, additives) as a separate inventory item with its own unit of measurement — pounds for oils, ounces for fragrance, grams for lye. When you create a soap recipe, you specify exact quantities per batch. Each time you log a production run, Craftybase automatically deducts the right quantities from your material stock and adds the finished soaps to your product inventory.
Yes. Craftybase calculates your cost per bar automatically based on the actual prices you paid for materials. When you set up a soap recipe with quantities for oils, lye, fragrance, and additives, Craftybase uses your real purchase history to determine the material cost per unit. It also factors in labor time and packaging costs if you choose. Your per-bar cost updates automatically when supplier prices change, so your pricing always reflects your real margins.
Craftybase tracks lot numbers from your material suppliers through to the finished soap bars you sell. When you purchase oils or lye, you log the supplier's lot number. When you manufacture a batch, Craftybase links those lot numbers to the production run. If a supplier issues a recall or a customer reports an issue, you can generate a traceability report in seconds showing exactly which soap bars were made with that lot — and which customers received them. This supports GMP and CPSC compliance requirements.
A spreadsheet requires you to manually update every stock level, recalculate costs when oil or lye prices change, and build your own formulas for COGS. With dedicated soap inventory software like Craftybase, stock levels update automatically when you log purchases, production runs, and sales. Your cost per bar recalculates in real time. Orders import automatically from Etsy, Shopify, and other sales channels. And you get batch traceability, low-stock alerts, and financial reports without building anything from scratch.
Yes. Craftybase supports any soap making process — cold process, hot process, melt and pour, and liquid soap. You create separate recipes for each process type with different material quantities and production steps. Whether you're tracking olive oil and lye for cold process batches or soap base and fragrance for melt and pour, Craftybase handles the inventory deductions, costing, and batch records the same way.
Yes. Craftybase connects directly with Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. Your soap orders import automatically each day. When an order comes in, Craftybase deducts the raw materials used based on your recipes, updates your finished goods stock, and for Shopify and Etsy, pushes updated stock quantities back to your listings — keeping everything in sync without manual work.
Craftybase starts at $24/month (or $240/year) for the Pro plan, which suits most soap makers starting out. Plans scale based on order volume — from 250 order lines/month on Studio ($49/month) up to 5,000 on Growth ($349/month). All plans include a 14-day free trial with no credit card required. Craftybase also offers a free soap making cost calculator and a free inventory spreadsheet for makers not yet ready for full software.
Craftybase is inventory and manufacturing software built specifically for small-batch makers and artisan businesses. It is designed for soap makers, candle makers, cosmetics formulators, bakers, jewelers, woodworkers, and other handmade product sellers who manufacture from raw materials. It is not designed for retail-only businesses, service providers, or large-scale manufacturers needing enterprise ERP systems. Most Craftybase users sell on Etsy, Shopify, or at craft fairs and farmers markets.
Join thousands of soap makers who stopped guessing and started growing.
