If a batch went bad today, could you find every affected order in minutes?

Craftybase tracks every ingredient from purchase to sale. Cosmetics makers, food producers, candle makers, and soap formulators use it to stay recall-ready and meet MoCRA, GMP, and GPSR requirements — without a separate compliance system.

When something goes wrong, you pull a traceability report in seconds. Not hours of digging through spreadsheets.

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Lot traceability and batch tracking software

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One place for lot numbers, batch records, and recall reports

Most small-batch makers track lot numbers in one place, production records in another, and compliance notes somewhere else entirely. That works until a supplier calls with a problem — then it's hours of cross-referencing spreadsheets to figure out which customers are affected. Craftybase connects the whole chain: log a material purchase with its supplier lot number, link it to your production batch, and trace any ingredient from arrival to every order it shipped in. When you need to act, you can pull a complete report in seconds.

This is the kind of lot traceability software that soap formulators, skincare makers, cottage food producers, and wholesale candle makers need — built into the same tool that handles your recipes, inventory, and COGS. No separate compliance system required.

Supplier Lot Number Recording

Record the supplier's lot number when materials arrive. When you run a production batch, Craftybase links which purchase lots were consumed. Every finished product carries a complete record of where its ingredients came from — down to the specific delivery they arrived in.

Instant Traceability Reports

Select any purchase lot or production batch and Craftybase shows you every order that contains products made from it. If you need to contact affected customers or issue a recall, you have the complete list immediately. No cross-referencing required. This is what batch traceability is supposed to feel like.

Built for MoCRA, GMP, and GPSR Compliance

Cosmetics makers operating under MoCRA, food producers under FSMA, and EU sellers under GPSR all need documented lot traceability. Craftybase's batch records give you the audit trail these regulations require, as part of your normal production workflow — not a separate compliance layer.

Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.

Bri Ussery
Bri Ussery
The Good Hippie

Lot Traceability Software FAQ

Common questions about lot traceability

What is lot traceability software?
Lot traceability software tracks every raw material from supplier purchase through production batches to the finished products sold to customers. For small-batch makers, this means recording supplier lot numbers when materials arrive, linking them to each production run, and generating a complete audit trail that shows which orders contain products from any specific ingredient batch. Craftybase handles all of this as part of normal inventory and manufacturing workflow.
What is the difference between lot tracking and batch tracking?
Lot tracking refers to the supplier-assigned identifier on materials when you purchase them. Batch tracking refers to the production run you record when making your own products. In Craftybase, these two things connect: supplier lot numbers link to your production batches, which link to the orders that shipped the finished products. The full chain is what gives you end-to-end traceability. Read more: Understanding Batch Tracking.
Which compliance regulations require lot traceability?
Several regulations require documented traceability for small-batch product makers. MoCRA (Modernization of Cosmetics Regulation Act, US) requires lot-level batch records for cosmetics makers. GMP (Good Manufacturing Practice) guidelines for personal care products require traceable batch documentation. GPSR (EU General Product Safety Regulation, in effect December 2024) requires traceability records for consumer goods sold in Europe. FSMA Section 204 applies to certain food producers in the US. If you make products that go on skin, into food, or into homes and sell them commercially, some form of traceability most likely applies to you.
How does lot tracking work in Craftybase?
When you record a material purchase in Craftybase, you add the supplier's lot number. When you run a production batch, Craftybase records which purchase lots were consumed. Each finished product is linked to the batch it came from, and each order records which products shipped. This creates a complete chain you can query in either direction: forward from material purchase to every order it reached, or backward from a customer order to every ingredient that went into it.
Can I generate a recall report in Craftybase?
Yes. Select any purchase lot or production batch in Craftybase and the traceability report shows you every order that contains products made from that batch. If a supplier notifies you of a contaminated ingredient or you identify a production issue, you can identify every affected customer in seconds — not hours of spreadsheet work. That speed is what turns a potential crisis into a manageable situation.
Do I need lot traceability if I sell on Etsy or at craft markets?
If you make products that people use on their skin, eat, burn in their homes, or give to children, traceability protects your customers and your business regardless of where you sell. Regulatory requirements (MoCRA for cosmetics, GMP expectations from wholesale buyers, GPSR for EU sales) do not depend on your sales channel. And practically speaking, being able to quickly identify affected products after a supplier issue is the difference between a targeted recall and recalling your entire inventory.

Want to go deeper? Read our guide: Material Traceability for Small Manufacturers.

Who uses this

Who is Craftybase lot traceability software for?

Craftybase is inventory and manufacturing software built for small-batch makers who need lot traceability as part of their normal production workflow — not as an add-on compliance system.

  • Cosmetics and skincare formulators — Track supplier lot numbers for every ingredient, generate MoCRA-ready batch records, and trace any material to the finished products it appeared in.
  • Soap makers — Link your oil and lye purchases to each cold process or hot process batch. Full traceability for wholesale buyers and GMP compliance.
  • Food and beverage producers — Record ingredient lot numbers at intake and trace them through production batches to individual orders. Supports FSMA Section 204 recordkeeping for small producers.
  • Candle makers selling wholesale — Wholesale buyers and corporate clients increasingly request batch traceability documentation. Craftybase gives you that without a separate compliance system.
  • Any maker selling into the EU — GPSR (in effect December 2024) requires traceability records for consumer goods. Craftybase's purchase-to-sale chain satisfies that requirement.

Craftybase is not designed for large-scale manufacturers, retailers who resell without making, or businesses needing full ERP or warehouse management systems.

Works with the tools you already use

Craftybase connects with your existing sales channels and bookkeeping software. Orders sync automatically from Etsy, Shopify, WooCommerce, Amazon and more, so your traceability data stays complete without extra data entry. Every order that comes in automatically links to the inventory that fulfilled it.

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ShopifyEtsyWooCommerceAmazonSquarePayPalFaireWixSquarespaceQuickBooksShopifyEtsyWooCommerceAmazonSquarePayPalFaireWixSquarespaceQuickBooks

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