Stop guessing what your candles cost to make.Finally know your numbers.
Craftybase tracks your wax, fragrance oils, wicks, and jars — then calculates your exact cost per candle, manages your inventory, and keeps your COGS ready for tax time. No spreadsheets required.
Loved by the world’s most successful candle makers, including…
Craftybase calculates pricing suggestions for every candle you make, using your exact cost of materials and labor — fragrance load, wax weight, wicks, jars, and your time included.
Know whether you’re actually making money before you list. Track your profit margins in real time, and stop undercharging for the candles your customers love.
Craftybase frees up my time to focus more on customer engagement and driving sales. It’s basically 50 spreadsheets and two employees all wrapped up into one easy to use platform.
With Craftybase, every order is assigned a material usage cost that’s based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over EOY counts, you'll build up your COGS tally during the year as you make and sell. Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based small manufacturers.
Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
There’s no need to manage your compliance requirements separately from your inventory — because Craftybase makes all your products and materials fully traceable.
All you need to do: Log material purchases with lot numbers, and associate those lot numbers with your manufacture records. Then, Craftybase creates a purchase-to-sale, GMP and CPSC traceability solution for your candle making business.
Generate a full report in seconds that shows exactly which orders contain a particular lot or batch of material — so that even when you have to recall a product or replace a faulty material, you already know which orders were affected.
Whatever happens, Craftybase has you covered. Our powerful inventory adjustments capabilities can handle any stock change — including cancellations, damage, and stock loss.
Plus, automatically import your orders and products from sales channels, and see detailed profit breakdowns for orders (including material costs and expenses).
Being able to manage our inventory and accurately assess our cost of goods has allowed us to scale our business with confidence.
Track both direct and indirect expenses in Craftybase, using as many custom categories as you like. Purchases are associated with your materials, so that your unit pricing and inventory asset value are automatically calculated based on landed actual costs.
You can also associate expenses with products or orders, allowing you to see your true, exact profit margins for everything you sell.
Craftybase helps me sleep better at night! I'm no longer worried about whether I have enough material on hand to fulfill my orders.
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of all your material inventory (with photos!) that are always available online, wherever you are.
Maintain full purchase histories without trying, and even have Craftybase auto-calculate your rolling average unit prices.
Plus, you can create recipes for commonly used combinations of materials, with recommended pricing and detailed profit margin calculations for each recipe. You can even track the hidden costs of making sub-assemblies using components.
Tiana from Winding Wick Candles uses Craftybase to manage her candle recipes and track fragrance inventory across multiple bins in her Texas storefront - eliminating the double and triple ordering issues she faced with spreadsheets.
Not sure about your fragrance load per candle? Use our free candle fragrance load calculator to calculate the right fragrance oil percentage for your wax type. Or if you're just getting started, our candle inventory spreadsheet is a free template to get your materials organised before moving to software.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Be your bookkeeper’s new favorite client — or just be a better bookkeeper for yourself. Craftybase generates traditional, bookkeeper-friendly reports that slice and dice your data into useful insights. Reports include Profit and Loss, Expenditure & Revenue, Inventory Valuation, and Schedule C (COGS).
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Everything candle makers need, in one place
Everything in one place
Daily Imports from Etsy, Amazon, Wix and more...
Pricing Guidance
Cost of Goods Sold (COGS)
Reports & Charts
Low Stock Alerts
No credit card required. Cancel anytime.
Trusted by makers worldwide
Dear maker...
Hi there, makers! I’m Nicole, and I started Craftybase in 2011 as a way to help small batch makers get more insight into (and control over) the manufacturing side of their business.
Since the very beginning, store owners like you have helped shape Craftybase’s features and functionality. These days, there are more than 3,000 makers using Craftybase all over the world.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on inventory management, manufacturing, materials calculations, and so much more. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Craftybase is inventory and manufacturing software built specifically for small-batch candle makers and artisan businesses who make products from raw materials.
It's designed for:
Craftybase is not designed for retail-only resellers, service businesses, or large-scale manufacturers with complex ERP needs. If you make candles from raw materials, it's built for you.
Candle making inventory software should track raw materials like wax, fragrance oils, wicks, dyes, and containers alongside your finished candle products. Key features include recipe management (so you can define exact material quantities per candle), automatic stock deductions when you log a production run, cost-per-candle calculations, lot and batch traceability for compliance, and integration with sales channels like Etsy and Shopify. Craftybase includes all of these features and is used by thousands of candle makers worldwide.
In Craftybase, you add each material (wax, fragrance oil, wicks, dye, jars, labels) as a separate inventory item with its own unit of measurement — pounds for wax, ounces for fragrance, individual count for wicks. When you create a candle recipe, you specify exactly how much of each material goes into one candle. Then each time you log a production batch, Craftybase automatically deducts the right quantities from your material stock and adds the finished candles to your product inventory.
Yes. Craftybase calculates your cost per candle automatically based on the actual prices you paid for materials. When you set up a candle recipe with quantities for wax, fragrance, wicks, and containers, Craftybase uses your real purchase history to determine the material cost per unit. It even factors in labor time and overhead if you choose. This means your per-candle cost updates automatically when supplier prices change — so your pricing guidance always reflects reality.
Craftybase tracks lot numbers from your material suppliers all the way through to the finished candles you sell. When you purchase fragrance oils or wax, you log the supplier's lot number. When you manufacture a batch of candles, Craftybase links those lot numbers to the specific production run. If a customer reports an issue or a supplier issues a recall, you can generate a traceability report in seconds showing exactly which candles were made with that lot — and which customers received them.
A spreadsheet requires you to manually update every stock level, recalculate costs when prices change, and build your own formulas for COGS. With dedicated candle inventory software like Craftybase, stock levels update automatically when you log purchases, production runs, and sales. Your cost per candle recalculates in real time. Orders import automatically from Etsy, Shopify, and other channels. And you get traceability, low-stock alerts, and financial reports without building anything from scratch.
Yes. Craftybase connects directly with Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. Your candle orders import automatically each day. When an order comes in, Craftybase deducts the raw materials used based on your recipes, updates your finished goods stock, and for Shopify and Etsy, pushes updated stock quantities back to your listings — keeping everything in sync without manual work.
14 days free. No credit card required. Cancel anytime.
