Free Craft Show Inventory Template (Printable)
Download our free craft show inventory template and track every sale at your next market or fair. Printable, simple, and ready to go.
Last updated: April 2026
Craft shows are exciting, and completely chaotic. Customers descend at once, someone asks about the small jar on the left, you make three quick sales, someone else wants change, and before you know it you’ve lost track of what went. You get home with empty tables and a bag full of cash and absolutely no idea what sold.
That’s the problem this template solves.
A simple printed inventory sheet, taped to your stall table, turns a chaotic fair into something you can actually review when you get home. No spreadsheet. No app. Just a pen and a list.
Download the Free Template
You can download our FREE Craft Show Inventory Template right now. No sign-up required. Just print it out and bring it with you.
The template gives you columns to list each product, your opening stock count, a space to tick or cross off each sale as it happens, and a final count once the show wraps. Simple as that.
How to Use It Before the Show
Before you leave for the fair, fill in the product names and opening quantities for everything you’re bringing. List multiples as separate lines. If you’re bringing 8 beeswax candles, add “Beeswax Candle” eight times (or a single row with quantity 8 if you prefer to subtract).
The separate-lines method is faster on the day. When a sale happens, you just tick the line. No mental arithmetic while making change.
If you sell in a few different sizes or variants (small, medium, large; or scented vs. unscented), give each variant its own row. The five seconds it takes now saves a lot of guesswork later.
How to Use It During the Show
Tape the sheet to your table where you can see it easily, not tucked behind the display or under your cash tin. Every time you make a sale, tick or cross off the line. That’s it.
If it gets busy and you miss a few, don’t stress. Do a quick scan of your stock every 30 minutes or so and reconcile. It doesn’t need to be perfect, just close enough to be useful.
What to Do With It After the Show
Once you’re home, use the sheet to do a quick stocktake. Count what’s left, compare it to what you expected, and note anything that doesn’t add up (theft does happen at busy markets). Then update your actual inventory records.
If you’re tracking stock in a spreadsheet, you’ll need to manually update each line. That works fine for a small range. If you’re using handmade inventory management software, you can enter your post-show sales in one go and your stock levels update automatically, with no risk of the spreadsheet and your actual stock drifting out of sync.
The real value of the template comes after the show, not just during it. Which products sold fastest? Which ones came back home? That data helps you decide what to make more of before the next event.
From Template to Proper Inventory Tracking
The template is a great starting point. But once you’re doing multiple shows a season, or selling online and at markets, a spreadsheet starts to feel like a second job.
Craftybase tracks your products, materials, and sales in one place, and your post-show inventory update takes a couple of minutes instead of an evening. You can read more about inventory management for makers to understand when it makes sense to move beyond spreadsheets.
For now: grab the template, print it out, and have a good show.
Frequently Asked Questions
What should I include in a craft show inventory template?
A craft show inventory template should include your product name, opening stock count, a column to record each sale (by ticking or crossing off), and a closing count. Variants like size or scent work best as separate rows. Keep it simple because you'll be filling it in while serving customers, so less is more.
How do I track inventory at a craft fair without a phone or app?
Print a paper inventory sheet before you leave, tape it to your table, and tick off each sale with a pen. It's faster than unlocking a phone in a busy moment and doesn't rely on signal or battery. Reconcile once every 30 minutes if trade is brisk. After the show, transfer your totals to your inventory records at home.
Should I list each product individually or use a quantity column?
Either works, but listing multiples as separate rows is faster on the day: you just tick the line rather than updating a number. If you bring 8 candles, 8 rows means 8 quick ticks. A quantity column requires mental subtraction while serving customers, which is where errors creep in.
What do I do with my craft show sales data after the event?
Use your sheet to update your inventory records, either your spreadsheet or your inventory software. Do a quick physical count to confirm the numbers match. Beyond stock levels, look at what sold fastest: that's your production priority before the next show. Over a few events, you'll build a clear picture of your bestsellers by venue type or season.
Does Craftybase help with craft show inventory tracking?
Yes. Craftybase tracks your product inventory alongside your materials, so when you enter post-show sales, your stock levels and material usage update together. It also calculates your cost of goods sold per product, so you can see not just what sold but what you actually made on each item. The printable template is still useful on the day; Craftybase handles the rest when you get home.
Ready to go beyond the spreadsheet?
If you sell at markets regularly, Craftybase can handle the post-show reconciliation automatically, updating your product stock, material usage, and COGS in one step. Start a free trial and see how it fits your workflow.
Or before your next show, grab our free craft show checklist for everything you need to pack, prep, and set up on the day.
